The EEO-1 Component 1 reporting deadline for the 2019 and 2020 tax years is August 23, 2021. Employers have just over one month to prepare their snapshots for filing.
In an Equal Employment Opportunity Commission (EEOC) announcement, the agency reiterated that the deadline was extended to August because it delayed the opening of 2019 EEO-1 Component 1 data collection due to ongoing COVID-19 challenges.
While the deadline creates additional time for employers to file the mandated Component 1 data, now is the time to decide which pay period will be your “snapshot” for 2019 and 2020 employment data. The agency encourages employers to file the information as soon as possible.
The EEOC states that “Eligible employers that have not received a 2019 and 2020 EEO-1 Component 1 notification letter via U.S. mail should contact the EEOC’s Filer Support Team at FilerSupport@eeocdata.org for assistance. Employers that have received the notification letter, may now create user accounts using the “Company ID” and “Passcode” provided in the notification letter.”
Your organization can submit the 2019 and 2020 EEO-1 Component 1 reports online via a secure data entry form on the EEOC online filing system OR upload data files through the EEOC online filing system. Organizations that opt for the latter option should ensure they are uploading files that adhere to the specific file layout specifications.
As a reminder to employers, EEO-1 Component 1 data includes employee race, gender, EEO-1 job category, and physical location. Employers may also want to include employee names, managers, and work locations, though they are not required to.
It is important for employers to remember that employees that telecommute must also be captured in the snapshots. This is critical, considering the 2020 tax year upended the working world, having forced a large swath of the workforce to report to work remotely for most of the year.
Unsure if your organization needs to submit the EEO-1 Component 1 data for the 2019 and 2020 tax years? Here’s who must comply with the requirements:
Private companies with 100 or more employees
Federal contractors and first-tier subcontractors with at least 50 employees and with at least $50,000 in contracts
Financial institutions and government depositories with 50 or more employees
Private employers with less than 100 employees if their association with or common ownership with another company adds up to 100 employees
To find out specifically if your organization is required to file the annual EEO-1 Component 1 data for tax years 2019 and 2020, head to the EEOC Data Collection website.
Conducting a pay equity audit is a key component to ensuring equitable compensation within your organization. Just as important as the analysis is how you communicate findings and progress with various stakeholders. Download The Pay Equity Communications Planner to learn best practices for discussing compensation, both internally and externally.