In late 2017, the reporting deadline for providing the U.S. Equal Employment Opportunity Commission (EEOC) with annual EEO-1 data changed from September 30, 2017, to a new deadline of March 31, 2018. The EEO-1 report for 2018 payroll data is due on March 31, 2019. Now is the time to decide which pay period within the fourth quarter will be your “snapshot” for 2018 employment data.

The data that needs to be provided as part of the annual EEO-1 report includes an employee’s race, gender, EEO-1 job category, and physical location. Other fields, like the employee’s name, manager, and work location, are encouraged to be reported on as well but are not required. Employees who telecommute must be included in the EEO-1 reporting data for the work locations to which they report. Employers should not include home addresses for these employees.

Here’s who has to file:

  • All private employers subject to Title VII of the Civil Rights Act of 1964, as amended, with 100 or more employees (not including state and local government, public primary and secondary school systems, institutions of higher education, American Indian or Alaska Native tribes and tax-exempt private membership clubs other than labor organizations.
  • All private employers subject to Title VII who have fewer than 100 employees if the company is owned or affiliated with another company, or there is centralized ownership, control or management (such as central control of personnel policies and labor relations) so that the group legally constitutes a single enterprise, and the entire enterprise employs a total of 100 or more employees.
  • All federal contractors who are:
    • Not exempt as provided for by 41 CFR 60-1.5;
    • Have 50 or more employees;
    • Are prime contractors or first-tier subcontractors; and
      • have a contract, subcontract, or purchase order amounting to $50,000 or more; or
      • serve as depositories of Government funds in any amount; or are financial institutions that are issuing or paying agents for U.S. Savings Bonds and or savings notes.

Finally, regarding location, organizations that meet the above criteria and have operations in the District of Columbia and the 50 states are required to submit Standard Form 100. Organizations should be mindful of additional EEO-1 reporting requirements in states in which they operate, including New Jersey and California.

To determine if your organization is required to file an EEO-1 Report, click here.

To learn more about achieving pay equity, click here.