Pay equity has long been an elusive goal in the U.S. as in many other parts of the world, even though it’s been required since the Equal Pay Act was passed in 1963. Casual observers may argue that a big reason pay inequity has been so persistent is that employers aren’t motivated to do anything about it.
Another reason companies strive for pay equity relates to diversity, equity, and inclusion (DEI) efforts. DEI efforts haven’t always been given much credence in Corporate America. But both political and economic pressures have made these issues top of mind for most companies. DEI initially got a boost during the Obama administration, became less prevalent under Trump, and has re-emerged with a renewed focus under Biden.
Social pressures have also had an impact, starting with the murder of George Floyd and the massive related unrest that followed. In addition, most organizations now understand that diverse and inclusive companies that treat their employees equitably outperform less diverse, inclusive, and equitable competitors. In fact, as Gartner notes: “Societal pressures around environmental, social and governance (ESG) and DEI are increasingly impacting enterprise and board priorities.”
Organizations that get a reputation for paying some people less than others for the same work – whether intentional or not – are going to have a harder time finding diverse workers (and, arguably, workers in general) if workers believe they may be paid less than others for doing the same work.
While companies do have good reasons to pursue pay equity and while many genuinely do try to achieve pay equity within their organizations, it can be a daunting challenge. One of the biggest obstacles to pay equity is simply the ability to compare apples to apples. For example, what is fair compensation for a “director of customer experience” compared to a “head of network infrastructure”?
This is where having a well-developed job architecture can make life a lot easier.
What is job architecture?
Job architecture describes the framework or infrastructure within which the jobs offered by an organization exist. This includes job levels (manager, senior manager, associate director, director, associate vice president, etc.), job “grades” (A, B, C …), requirements for promotion, career paths, and more.
Job architecture may be very complex in large organizations with many different departments and corporate functions and very simple or even nonexistent in small companies. For example, a sole proprietorship may have one employee – the owner founder, or it may have just the owner/founder and a single assistant. A large corporation, by contrast, may have eight or ten different seniority levels, plus detailed job descriptions and prerequisites for each job in the organization chart.
Why job architecture is key to pay equity
So, while job architecture sounds like a great way to organize staff within a company, what does it have to do with pay equity? Quite a lot actually. Job architecture considers the relative importance and impact of job roles on the organization. While all roles are arguably important, some have a greater impact and, consequently, demand higher levels of pay.
The director of network infrastructure and security, for instance, may demand a salary of $20,000 a year more than the director of customer experience, based on the impact to the company, the scope of authority of the role, how challenging it may be to find talent to fill the role and other considerations.
Job architecture organizes positions by their value to the organization, their seniority level, the skills required to perform the job, the required education to hold the position, etc. In other words, with a thoughtfully developed job architecture, organizations can effectively establish pay analysis groups, and be confident in how different employees are being grouped.
As a result, they can accurately assess and evaluate compensation across their workforce. This makes it easier to compare compensation across jobs and, subsequently, to identify potential pay disparities.
For example, if the director of network infrastructure were instead vice president of network infrastructure, it would probably make sense if that position paid $20,000 more than director of customer experience. The scope of authority of a vice president’s position is broader as is the overall impact on company operations. Job titles consistent with the value of the work, and its impact on the organization, are a great example of how job architecture assists with pay equity.
Pay equity audits
When a company has accurate data on job titles, descriptions, seniority, required skills and education, organizational value, and compensation for the positions within the organization, it becomes much easier to conduct a pay equity audit.
A pay equity audit is a review of company compensation to identify disparities that may require closer review and remediation. For example, when paired with employee demographic data, a pay audit may reveal that Black managers are earning 10% less, on average, than white managers within a company.
Pay equity refers to granting the same compensation for the same work. Job architectures make it easier to compare different jobs within an organization for the purposes of conducting pay equity audits to determine whether and to what extent pay equity gaps exist within the organization.
Organizations that can mitigate or even eliminate their pay equity gaps will not only be more financially efficient, they’ll also be better positioned to excel in their DEI and employee engagement efforts.
What’s more is that leaders in pay equity use specialized software, like PayParity. Recent data from our report with the Josh Bersin Company finds that employers that use specialized software are 3.2 times more likely to engage and retain employees. They’re also 7 times more likely to attract the right talent, which helps them save money in the long run.
For more information on the benefits of pay equity, and the role of job architecture, download our research report, Creating A Culture of Diversity, Equity, and Inclusion, conducted by the Harvard Business Review.
Conducting a pay equity audit is a key component to ensuring equitable compensation within your organization. Just as important as the analysis is how you communicate findings and progress with various stakeholders. Download The Pay Equity Communications Planner to learn best practices for discussing compensation, both internally and externally.