ACA State Filling

ACA State Filing

Timely, accurate ACA 1095-C data transmission for CA, NJ, RI, and DC

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Trusaic’s ACA software solution delivers everything you need to comply with individual state ACA reporting mandates.

Each year organizations must prepare their 1094-C and 1095-C filings with the IRS. Some employers must also file their Affordable Care Act information with individual state governments. This adds an additional layer of complexity that can be tough to navigate. States that require ACA reporting include: California, New Jersey, Rhode Island, and Washington D.C.

Ensure State Filing Compliance with Penalty Risk Assessment

Precision in state filing compliance is crucial, and Trusaic’s Penalty Risk Assessment ensures meticulous adherence. Ensuring accuracy in IRS filings is paramount, as they form the foundation of state submissions, minimizing error risks. Converting federal filings to state formats demands careful attention to prevent discrepancies. Accurately identifying employees for state filing before conversion is essential. A common misstep is overlooking address changes for employees who have relocated between states. Trusaic integrates address change reports into state filing preparations, ensuring compliance. This process is part of our penalty risk assessment, safeguarding ACA state filing compliance.

ACA Complete® delivers everything you need to ensure ACA state compliance.

Add state filing to:

  • Minimize risk and ensure state level compliance.
  • Prepare and file 1095-B and 1095-C forms.
  • Comply with state agency rules including California Franchise Tax Board, New Jersey’s Division of Revenue and Enterprise Services (DORES), Rhode Island’s Department of Revenue Division of Taxation, Washington D.C.’s Office of Tax and Revenue (OTR).
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State filing ACA service are available in three ways:

Standalone service

As an add-on to ACA Essential

Bundled with ACA Complete

Frequently asked questions

When is my ACA state filing deadline? Expand
  • California employers must file Form 1094 and 1095 by May 31.
  • Massachusetts employers must file 1099-HC Form data by Jan. 31
  • New Jersey employers must file Form 1094 and 1095 by March 31
  • Rhode Island employers must file Form 1095 by March 31.
  • Washington D.C. employers must file Form 1095 by April 30.
What are the penalties for non-compliance? Expand
  • California employers that fail to meet ACA reporting requirements may be fined $50 per individual not reported on.
  • Massachusetts employers that fail to meet ACA reporting requirements will be fined $50 per individual not reported on. The maximum penalty is $50,000.
  • New Jersey has not issued guidance as to what penalties will be imposed for non-compliance.
  • Rhode Island has not issued guidance as to what penalties will be imposed for non-compliance.
  • Washington D.C. has not issued guidance as to what penalties will be imposed for non-compliance.
Do we still have to report if we do not have a physical office in a state that requires ACA reporting? Expand

Yes. ACA state reporting depends on whether you have full-time employees or full-time equivalent employees in those states, which includes remote workers.

If I’m a self-insured employer in California and not an ALE, do I still need to file 1095-B as a provider in California? Expand

Yes.

Can I get help with state filing without opting for ACA Complete? Expand

Yes, you can add state filing for an additional fee to ACA Essential.

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