Employment Equity Reports are due soon for employers in South Africa. Organizations with 50 or more employees must submit their reports online by Jan. 15 if they did not submit physical reports by the October 2024 deadline.
As part of the Employment Equity Amendment Act that took effect April 14, 2023, applicable employers in South Africa were required to create employment equity plans beginning in 2024. As part of the act, employers must also comply with annual reporting requirements related to their plan, which involves completing Department of Labour forms EEA2 and EEA4.
These forms include detailed employer/employee data around gender, race, and disability status, and an initial report and/or progress report around the employment equity plan.
Employment Equity Reports: What’s Required
South Africa employers had to develop an employment equity plan that contained the following:
- (a) the objectives to be achieved for each year of the plan;
- (b) the affirmative action measures to be implemented;
- (c) if underrepresentation is identified, the numerical goals, strategies, and timeline to correct it;
- (d) the timetable for each year of the plan for the achievement of goals and objectives other than numerical goals;
- (e) the duration of the plan (between 1-5 years);
- (f) the procedures that will be used to monitor and evaluate the implementation of the plan and its progress;
- (g) the internal procedures to resolve any dispute about the interpretation or implementation of the plan;
- (h) the persons in the workforce, including senior managers, responsible for monitoring and implementing the plan.
Employers must submit Department of Labour forms EEA2 and EEA4 annually to report on the status of equity in employment at their organization, as well as progress made toward their employment equity plan. The forms include a statement around the remuneration and benefits received at each occupational level of the employer’s workforce, as well as detailed employment demographics, and information on measures the employer is taking to reduce inequity, with evaluation schema.
Get Help With Your Employment Equity Reporting
An employer must be issued a Certificate of Compliance in order to do business with South Africa’s government, which may only be issued if the employer has:
- Complied with the applicable equity targets and the national minimum wage
- Submitted its most recent Employment Equity Report
- Not been found to have discriminated against its employees
If an employer fails to comply with a request or recommendation made by the Director-General of the Department of Labour, the Director-General may refer the employer’s non-compliance to the Labour Court. The Labour Court may make any appropriate order including ordering compliance with any provisions of the Employment Equity Act or the amending act, imposing fines, and awarding damages or compensation.
Fines imposed for contravening the act range from R500,000 to R900,000, with higher fines for employers who are repeat violators of the act’s provisions.
Need Help With Employment Equity Reporting?
Trusaic can streamline the reporting process for employers required to comply with South Africa’s employment equity reporting act.
Trusaic’s workplace equity software product suite and expert support ensures you are staying on track with your employment equity plan. Our solutions integrate into your total rewards and talent management strategy seamlessly. Our three-pronged approach is a cut above other solutions:
- Leverage PayParity® and OpportunityParity™ to understand, explain, and resolve pay and opportunity disparities. And now, with R.O.S.A., you can optimize the spend of your remediation budget to ensure you are maximizing the ROI of each dollar spent.
- Leverage the Regulatory Pay Transparency Reporting™ solution and easily complete required reporting by compliance deadlines.
- Leverage the workplace equity product suite to communicate narratives and share salary ranges with confidence. Communicate the sources of your pay gaps, progress objectives, and corrective measures to employees and internal stakeholders. Show data-backed progress in your pay gaps over time.
Our comprehensive workplace equity software solutions and on-demand expert support is with you every step of the way. With Trusaic, you can proceed with confidence, knowing you are working toward achieving pay equity with the backing of a robust methodology that is accurate, explainable, and complies with fast changing regulations.
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