Regulatory pay transparency reports: reporting thresholds
Regulatory pay transparency reporting is in its nascent phase but continues to expand rapidly. Trusaic is tracking every jurisdiction where regulatory pay transparency reporting is required as part of pay equity standard and what the employee threshold is for reporting. Additionally, we have provided the reporting deadlines and the reporting cadence for each jurisdiction. You can also view our compliance calendar for a more targeted overview of reporting deadlines.
Australia
Employee Headcount: 100
Reporting Deadline: May 31
Cadence: Annual
Australia - Victorian Government
Employee Headcount: 50 (public sector employers only)
Reporting Deadline: Oct. 31 (2025 deadline); additional dates throughout the year
Cadence: Progress report submitted every 2 years; General Equality Action Plan every 4 years
Austria
Employee Headcount: 150
Reporting Deadline: March 31
Cadence: Every 2 years
Belgium
Employee Headcount: 50
Reporting Deadline: March 31
Cadence: Every 2 years
Brazil
Reporting Deadline: September (TBD)
Cadence: Semi-Annual
Canada - British Columbia
Employee Headcount: 1,000 in 2024; 300 in 2025; 50 in 2026
Reporting Deadline: Nov. 1
Cadence: Annual
Canada - Federal
Employee Headcount: 10
Reporting Deadline: Sept. 3
Cadence: Every 5 years
Canada - Federal (Annual Statement)
Employee Headcount: 10
Reporting Deadline: June 30
Cadence: Annual (begins 2025)
Canada - Newfoundland
Employee Headcount: 10
Reporting Deadline: TBD
Cadence: The government expects regulations to be implemented at some point in 2024
Canada - Ontario
Employee Headcount: 10
Reporting Deadline: Depends on a variety of factors, including employer sector and employee count on certain dates (implementation and achievement of pay equity, posting of pay equity plan and pay equity adjustments).
Cadence: Depends
Canada - Quebec
Employee Headcount: 10
Reporting Deadline: Within 4 years after the employer becomes subject to the Act (complete pay equity plan or determine pay adjustments to achieve pay equity)
Cadence: Periodically, but no later than every 5 years from the date of posting pay equity plan results (pay equity audit)
Chile
Employee Headcount: Companies regulated by the Commission for the Financial Market (CMF) will need to submit a report.
Reporting Deadline: N/A - Depends on employer's Annual Report
Cadence: Annual
Colombia
Employee Headcount: All employers
Reporting Deadline: N/A - Internal Storage
Cadence: Continuous
Denmark
Employee Headcount: 35
Reporting Deadline: Dec. 31
Cadence: Annual
Finland
Employee Headcount: 30
Reporting Deadline: N/A - Internal Storage
Cadence: Every 2 years
France
Employee Headcount: 50
Reporting Deadline: March 1
Cadence: Annual
Germany
Employee Headcount: 200
Reporting Deadline: Upon becoming subject to the Act
Cadence: Every 3 to 5 years depending on size and unionization of employees
Iceland
Employee Headcount: 25
Reporting Deadline: Dec. 31
Cadence: Annual
India
Reporting Deadline: N/A - Internal Storage
Cadence: Annual
Ireland
Employee Headcount: 50
Reporting Deadline: December - 6 months after the chosen June snapshot date
Cadence: Annual
Israel
Employee Headcount: 518
Reporting Deadline: June 1
Cadence: Annual
Italy
Employee Headcount: 50
Reporting Deadline: April 30
Cadence: Every 2 years
Japan
Employee Headcount: 101
Reporting Deadline: 3 months after the end of the employer's fiscal year
Cadence: Annual
Latvia
Employee Headcount: Public sector employers only
Reporting Deadline: Rolling - within a month of change, public entities must publish changes on the website
Cadence: Monthly
Lithuania
Employee Headcount: 20
Reporting Deadline: N/A - Internal Reporting
Cadence: Annual
Luxembourg
Reporting Deadline: N/A - Internal Reporting
Cadence: Every 6 months
New Zealand
Employee Headcount: Currently only applies to public employers; additional requirements to come
Reporting Deadline: TBD
Cadence: Annual
Norway
Employee Headcount: 20
Reporting Deadline: During publication of an employer's annual report or another publicly available document
Cadence: Annual
Portugal
Employee Headcount: 50
Reporting Deadline: April 15
Cadence: Annual
South Africa
Employee Headcount: 50
Reporting Deadline: Oct. 1
Cadence: Annual
South Korea
Employee Headcount: Employers whose employed female workers' ratio by job type is short of the employment standard will need to report
Reporting Deadline: TBD
Cadence: Annual
Spain
Employee Headcount: All employers (if 50+ employees; subject to additional requirements)
Reporting Deadline: (a) Remuneration Register + Job Evaluation (b) Audit + Equality Plan (a) N/A - Internal Storage; (b) 4 years upon becoming subject
Cadence: (a) Annual; (b) Every 4 years
Sweden
Employee Headcount: 10 (additional requirements for 25+ employees)
Reporting Deadline: N/A - Internal Storage
Cadence: Annual
Switzerland
Employee Headcount: 100
Reporting Deadline: June 30
Cadence: Every 4 years
United Kingdom
Employee Headcount: 250
Reporting Deadline: April 4
Cadence: Annual
United States - California
Employee Headcount: 1 California employee and 100 company employees overall
Reporting Deadline: May 8 (2024)
Cadence: Annual
U.S. - Federal (EEO-1)
Employee Headcount: Private employers with 100 or more employees and federal contractors with 50 or more employees
Reporting Deadline: June 4
Cadence: Annual
U.S. - Federal (OFCCP)
Employee Headcount: Applies to federal contractors with 50 or more employees
Reporting Deadline: 210 days upon becoming subject to the Act
Cadence: TBD
United States - Illinois
Employee Headcount: Employers with 100 employees that are subject to EEO-1 reporting
Reporting Deadline: Illinois Department of Labor will provide EPRC application due date 120 days before the deadline
Cadence: Every 2 years
United States - Minnesota
Employee Headcount: 40 (public employers government contractors only)
Reporting Deadline: N/A
Cadence: Equal Pay Certificate: 4 years; Workforce Certificate: 4 years; Workforce Certificate Compliance Report: Annual
United States - New Jersey
Employee Headcount: Employers with qualifying work contracts or service contracts with the state
Reporting Deadline: March 31
Cadence: Annual
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