Regulatory pay transparency reports: reporting thresholds

Global Pay data reporting Threshold

Regulatory pay transparency reporting is in its nascent phase but continues to expand rapidly. Trusaic is tracking every jurisdiction where regulatory pay transparency reporting is required as part of pay equity standard and what the employee threshold is for reporting. Additionally, we have provided the reporting deadlines and the reporting cadence for each jurisdiction. You can also view our compliance calendar for a more targeted overview of reporting deadlines.

Australia


Employee Headcount: 100

Reporting Deadline: May 31

Cadence: Annual

Australia - Victorian Government


Employee Headcount: 50 (public sector employers only)

Reporting Deadline: Oct. 31 (2025 deadline); additional dates throughout the year

Cadence: Progress report submitted every 2 years; General Equality Action Plan every 4 years

Austria


Employee Headcount: 150

Reporting Deadline: March 31

Cadence: Every 2 years

Belgium


Employee Headcount: 50

Reporting Deadline: March 31

Cadence: Every 2 years

Brazil


Employee Headcount: 100

Reporting Deadline: September (TBD)

Cadence: Semi-Annual

Canada - British Columbia


Employee Headcount: 1,000 in 2024; 300 in 2025; 50 in 2026

Reporting Deadline: Nov. 1

Cadence: Annual

Canada - Federal


Employee Headcount: 10

Reporting Deadline: Sept. 3

Cadence: Every 5 years

Canada - Federal (Annual Statement)


Employee Headcount: 10

Reporting Deadline: June 30

Cadence: Annual (begins 2025)

Canada - Newfoundland


Employee Headcount: 10

Reporting Deadline: TBD

Cadence: The government expects regulations to be implemented at some point in 2024

Canada - Ontario


Employee Headcount: 10

Reporting Deadline: Depends on a variety of factors, including employer sector and employee count on certain dates (implementation and achievement of pay equity, posting of pay equity plan and pay equity adjustments).

Cadence: Depends

 

Canada - Quebec


Employee Headcount: 10

Reporting Deadline: Within 4 years after the employer becomes subject to the Act (complete pay equity plan or determine pay adjustments to achieve pay equity)

Cadence: Periodically, but no later than every 5 years from the date of posting pay equity plan results (pay equity audit)

Chile


Employee Headcount: Companies regulated by the Commission for the Financial Market (CMF) will need to submit a report.

Reporting Deadline: N/A - Depends on employer's Annual Report

Cadence: Annual

Colombia


Employee Headcount: All employers

Reporting Deadline: N/A - Internal Storage

Cadence: Continuous

Denmark


Employee Headcount: 35

Reporting Deadline: Dec. 31

Cadence: Annual

Finland


Employee Headcount: 30

Reporting Deadline: N/A - Internal Storage

Cadence: Every 2 years

France


Employee Headcount: 50

Reporting Deadline: March 1

Cadence: Annual

Germany


Employee Headcount: 200

Reporting Deadline: Upon becoming subject to the Act

Cadence: Every 3 to 5 years depending on size and unionization of employees

Iceland


Employee Headcount: 25

Reporting Deadline: Dec. 31

Cadence: Annual

India


Employee Headcount: All employers
Reporting Deadline: N/A - Internal Storage
Cadence: Annual

Ireland


Employee Headcount: 50

Reporting Deadline: December - 6 months after the chosen June snapshot date

Cadence: Annual

Israel


Employee Headcount: 518

Reporting Deadline: June 1

Cadence: Annual

Italy


Employee Headcount: 50

Reporting Deadline: April 30

Cadence: Every 2 years

Japan


Employee Headcount: 101

Reporting Deadline: 3 months after the end of the employer's fiscal year

Cadence: Annual

Latvia


Employee Headcount: Public sector employers only

Reporting Deadline: Rolling - within a month of change, public entities must publish changes on the website

Cadence: Monthly

Lithuania


Employee Headcount: 20

Reporting Deadline: N/A - Internal Reporting

Cadence: Annual

Luxembourg


Employee Headcount: 15

Reporting Deadline: N/A - Internal Reporting

Cadence: Every 6 months

New Zealand


Employee Headcount: Currently only applies to public employers; additional requirements to come

Reporting Deadline: TBD

Cadence: Annual

Norway


Employee Headcount: 20

Reporting Deadline: During publication of an employer's annual report or another publicly available document

Cadence: Annual

Portugal


Employee Headcount: 50

Reporting Deadline: April 15

Cadence: Annual

South Africa


Employee Headcount: 50

Reporting Deadline: Oct. 1

Cadence: Annual

South Korea


Employee Headcount: Employers whose employed female workers' ratio by job type is short of the employment standard will need to report

Reporting Deadline: TBD

Cadence: Annual

Spain


Employee Headcount: All employers (if 50+ employees; subject to additional requirements)

Reporting Deadline: (a) Remuneration Register + Job Evaluation (b) Audit + Equality Plan (a) N/A - Internal Storage; (b) 4 years upon becoming subject

Cadence: (a) Annual; (b) Every 4 years

Sweden


Employee Headcount: 10 (additional requirements for 25+ employees)

Reporting Deadline: N/A - Internal Storage

Cadence: Annual

Switzerland


Employee Headcount: 100

Reporting Deadline: June 30

Cadence: Every 4 years

United Kingdom


Employee Headcount: 250

Reporting Deadline: April 4

Cadence: Annual

United States - California


Employee Headcount: 1 California employee and 100 company employees overall

Reporting Deadline: May 8 (2024)

Cadence: Annual

U.S. - Federal (EEO-1)


Employee Headcount: Private employers with 100 or more employees and federal contractors with 50 or more employees

Reporting Deadline: June 4

Cadence: Annual

U.S. - Federal (OFCCP)


Employee Headcount: Applies to federal contractors with 50 or more employees

Reporting Deadline: 210 days upon becoming subject to the Act

Cadence: TBD

United States - Illinois


Employee Headcount: Employers with 100 employees that are subject to EEO-1 reporting

Reporting Deadline: Illinois Department of Labor will provide EPRC application due date 120 days before the deadline

Cadence: Every 2 years

United States - Minnesota


Employee Headcount: 40 (public employers government contractors only)

Reporting Deadline: N/A

Cadence: Equal Pay Certificate: 4 years; Workforce Certificate: 4 years; Workforce Certificate Compliance Report: Annual

United States - New Jersey


Employee Headcount: Employers with qualifying work contracts or service contracts with the state

Reporting Deadline: March 31

Cadence: Annual

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