Are You Ready? EEO-1 Pay Data Filing Deadline Approaching Quickly

The deadline to file the 2017 and 2018 Component 2 pay data required for EEO-1 reporting for 2019 is fast approaching. The pay data information must be filed with the U.S. Equal Employment Opportunity Commission (EEOC) by September 30.

Component 2 must be completed by private employers, including federal contractors, with 100 or more employees.

As the deadline approaches, employers should adhere to the following checklist before submitting their pay data to the EEOC:

1. Identify company level and employee level data required for EEO-1 reporting (e.g., selection of Workforce Snapshot Periods and collection of establishments, job category, work location, gender, race/ethnicity, wages, and hours worked data). Employers must file two Workforce Snapshot Periods: one pay period between October 1 and December 31, 2017, and one pay period between October 1 and December 31, 2018.
2. Reconcile any missing data. That includes identifying missing/unavailable data.
3. Analyze pay data and organize it to conform to filing requirements. The new Component 2 tracks employees by annual salary, in thousands of dollars, divided into 12 unique pay bands corresponding to each of the 10 EEO-1 job types. For example, wage information from Box 1 of the W-2 form must be placed into 12 pay bands.
4. Prepare applicable EEO-1 Component 2 Reports based on Client-provided data, including, as applicable: Type 1 (Single- Establishment Report), Type 2 (Consolidated Report), Type 3 (Headquarters Report), Type 4 (Establishment Report), Type 6 (Establishment List), and/or Type 8 (Establishment Report) (collectively, the “EEO-1 Component 2 Reports”).
5. Prepare the EEO-1 Component 2 data file upload for submission to the EEOC via the NORC Online Portal. Component 2 data must be certified. If not, it will not be accepted. After certification, data cannot be altered or resubmitted.

For employers that have technical questions they need assistance with, the EEOC has launched a help desk to answer questions about Component 2.

The help desk consists of:

• A toll-free phone number: (877) 324-6214
• An email address: EEOCcompdata@norc.org

If employers are feeling anxious about submitting their pay data to the EEOC with the deadline looming, some third-party experts can help manage the filing process for you. Click here to learn how.

However, don’t wait. The clock is ticking.

To learn more about achieving pay equity, click here.